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JOB DESCRIPTION

We are seeking a highly organized and proactive Event Manager to support the Ad Sales Engagement & Events team. Reporting to the Director, Ad Sales Engagement & Events, this role is responsible for planning and executing a range of events that support the sales organization, including bespoke client experiences, internal engagement initiatives, and on-site event execution.

The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can manage multiple projects simultaneously while delivering high-quality experiences for both clients and internal stakeholders.

A SNAPSHOT OF YOUR RESPONSIBILITIES:

Plan and execute bespoke client events that support sales relationships and business development efforts
Manage end-to-end event logistics, including venue sourcing, vendor management, catering, production, transportation, and overall guest experience
Own all event communications and documentation, including attendee tracking, rooming lists, travel manifests, and activity selections with a high degree of accuracy
Oversee the development and approval of event communications (Save-the-Dates, invitations, RSVP materials) in partnership with internal design teams
Develop and manage event budgets from inception through reconciliation, including expense authorizations, real-time tracking, and coordination with Finance
Manage vendor relationships, including onboarding, contracting, and invoice processing via Coupa
Lead internal engagement events such as team gatherings, leadership meetings, and employee experiences
Provide on-site event management, ensuring seamless execution from setup through breakdown
Partner closely with Ad Sales leads, internal stakeholders, and cross-functional teams to align events with business objectives
Develop and maintain timelines, run-of-show documents, and all event-related communications
Proactively troubleshoot and resolve issues in real time to ensure a high-quality attendee experience
Manage premium/merchandising programs, including concept development, sourcing, packaging, shipping, inventory tracking, and recipient management
Maintain key sales resources, including event calendars, inventory trackers, and client program materials
Create and maintain detailed event dossiers for each Ad Sales hospitality program
Support internal Ad Sales events, including charitable initiatives, team-building activities, and recognition programs
Partner with team coordinators to ensure timely and accurate reconciliation of all event expenses

WHAT YOU WILL NEED:

5–7+ years of experience in corporate event planning (media experience preferred)
Proven experience managing client-facing events and corporate programs
Strong vendor relationships and negotiation skills
Demonstrated experience managing budgets and financial processes
Exceptional organizational and project management skills, with the ability to manage multiple events simultaneously
Strong communication and stakeholder management skills
Experience working with VIPs, C-level executives, and high-profile clients
Ability to remain calm under pressure and problem-solve in real time
Highly detail-oriented with excellent time management and multitasking abilities
Ability to work both independently and collaboratively
High level of professionalism and strong interpersonal skills
Willingness to work flexible hours, including evenings, and travel as needed
This role supports a dynamic event calendar and is not a traditional 9–5 position
Availability and responsiveness during active events and after-hours are required
Evening and extended hours will be necessary based on event schedules
Flexibility and a solutions-oriented mindset are essential

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $102,000.00-115,000.00 annually. This role is also eligible for an annual discretionary bonus, various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.

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